Public Notices

Federal Programs Definitions

Section 504 is a civil rights law that prohibits discrimination against individuals with disabilities. Section 504 ensures that the child with a disability has equal access to an education. The child may receive accommodations and modifications –

 
Title IV is a term that refers to federal financial aid funds. Federal regulations state that any federal funds disbursed to a student’s account in excess of allowable charges must be delivered to the student (or parent in case of an undergraduate PLUS loan).
 
Title IX of the Education Amendments Act of 1972 is a federal law that states: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”‘
 
 

Notice of Non-discrimination

Pine River-Backus Schools do not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities.  The following individuals have been designated to handle inquires regarding the non-discrimination policies:
 
Jon Clark, Superintendent

Pine River-Backus Schools
Phone: 218-587-8081
jclark@prbschools.org

Josh Langseth, Principal

PRB Elementary
218-587-8309
jlangseth@prbschools.org

For further information on notice of non-discrimination, call 1-800-421-3481.

Vocational Opportunities

School Districts that offer career and technical (vocational) education must provide notice to students, parents, employees and the general public that all vocational opportunities will be offered regardless of race, color, national origin, sex or disability. The notice must be published each year, prior to the beginning of the school year.  Vocational Education Programs Guidelines for Eliminating Discrimination and Denial of Services on the Basis of Race, Color, National Origin, Sex, and Handicap, 44 Fed. Reg. 17162, March 21, 1979, part IV-0.

The Minnesota Department of Education (MDE) has developed this sample Vocational Opportunities Annual Notification for use by the education community. Schools are not required to use this sample notification. The purpose of this sample notification is to provide helpful guidance, including the required elements for compliance with federal civil rights laws. Contact Carolyn Ellstra at carolyn.ellstra@state.mn.us with questions regarding this document.

VOCATIONAL OPPORTUNITIES ANNUAL NOTIFICATION 
Pine River-Backus schools offers vocational opportunities through the Business Education, Industrial Technology and Family and Consumer Science Departments.  The is to inform students, parents, employees and the general public that these opportunities are offered regardless of race, color, national origin, sex or disability. Admission in the specific courses is determined by grade level, and in some cases, completion of prerequisite courses. The district has designated the following individuals to coordinate compliance with Section 504 of the Rehabilitation Act of 1973 and Title IX of the Education Amendments Act of 1972.

Family Educational Rights & Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”

  • Parents or eligible students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
  • Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Generally, schools must have written permission from the parent or eligible student in order to release any information from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
    • School officials with legitimate educational interest;
    • Other schools to which a student is transferring;
    • Specified officials for audit or evaluation purposes;
    • Appropriate parties in connection with financial aid to a student;
    • Organizations conducting certain studies for or on behalf of the school;
    • Accrediting organizations;
    • To comply with a judicial order or lawfully issued subpoena;
    • Appropriate officials in cases of health and safety emergencies; and
    • State and local authorities, within a juvenile justice system, pursuant to specific State law.

Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.

Parent Right to Request Teacher & Paraprofessional Qualifications

Our school receives federal funds for programs that are part of the Elementary and Secondary Education Act (ESEA), as amended (2015).

Based on current education law, teachers must have earned State certification and licensure. State certification and licensure is the training required to be a teacher. A paraprofessional provides academic or other support for students under the direct supervision of a teacher.

You have the right to request information about the professional qualifications of your child’s teacher(s) or paraprofessional(s).

If you request this information, the district or school will provide you
with the following as soon as possible.

Public Notice Education Rights of Children and Youth that are Homeless

This public notice provides information about the rights of children, youths, and unaccompanied youth that are homeless to attend a public school or public charter school. An unaccompanied youth is a youth that does not live with a parent or guardian. Children or youth (including children of migrant workers) who lack a fixed, regular, and adequate nighttime residence are homeless. Fixed means the home is connected to the ground and is not easy to move. Regular means a place where the child sleeps every night. Adequate means the home meets modern standards of living.

Our schools provide the same educational services to all students without regard to their living situation. Children and youth who are homeless also have rights that include:

  • Based on what is best for the child or youth, the child or youth can continue to attend the “school of origin” or be immediately enrolled in any public school where the student now lives. This includes any school that students who are not homeless attend that is in the area where the child or youth now lives.
  • Being given services without delay, such as transportation and meal programs.
  • Other appropriate services and programs, such as programs for:
    • gifted children;
    • children with disabilities;
    • English learners;
    • career and technical education;
    • preschool.
  • Help in school through the district’s federally funded Title I program.
    • A student that is homeless
      can receive Title I services even if the student is not attending a Title I funded school.
  • School activities for parents or guardians.
  • Participation in athletics, fine arts, or other extra-curricular activities.
  • Being treated the same as students who are not homeless by school personnel.

No Child or Youth Should Be Denied Access to a Free and Appropriate Public Education

Notice of Availability of Form 1095-C

 

Employer-Provided Health Insurance Offer and Coverage: Pine River-Backus Schools is providing this notice in accordance with the Paperwork Burden Reduction Act of 2024 and IRS Notice 2025-15.

Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, is not automatically furnished to employees. This form includes information about health insurance coverage that was offered to you during the calendar year and may be used when preparing your federal income tax return. The information reported on Form 1095-C is also provided to the Internal Revenue Service.

Current district employees may access their Form 1095-C electronically through SmartER. Current or past employees may also request a paper copy of their Form 1095-C at no cost by contacting:

Cindy Felthous, Human Resource Director
Pine River-Backus Schools
PO Box 610
Pine River, MN 56474

cfelthous@prbschools.org
218-587-8083

Upon request, Form 1095-C will be provided within 30 days of the request.

School Year Notifications

 

As a result of federal legislation (Asbestos Hazard Emergency Response Act – AHERA), each primary and secondary school in the nation is required to complete a stringent inspection for asbestos and to develop a plan of management for all asbestos-containing building materials.  The Pine River-Backus School District has a goal to be in full compliance with this law and is following the spirit, as well as, the letter of the law.  As a matter of policy, the district shall continue to maintain a safe and healthful environment for our community’s youth and employees.

 

In keeping with this legislation, all buildings (including portables and support buildings) owned or leased by the Pine River-Backus School District were inspected by an EPA accredited inspector and an independent laboratory analyzed samples.  Based on the inspection, the school prepared and the state approved a comprehensive management plan for handling the asbestos located within its building safely and responsibly.

 

Furthermore, the Pine River-Backus School District has completed the 3-year re-inspections required by AHERA.  Our district buildings, where asbestos-containing materials were found, are under repair, removal and Operations and Maintenance.

 

Federal law requires a periodic walk-through (called “surveillance”) every six months of each area containing asbestos.  MacNeil Environmental, Inc will accomplish this under contract.

 

Short-term workers (outside contractors – i.e., telephone repair workers, electricians and exterminators) must be provided information regarding the location of asbestos in which they may come into contact.  All short-term workers shall contact the lead maintenance person before commencing work to be given this information.

 

The Pine River-Backus School District has a list of the location(s); type(s) of asbestos containing materials found in that school building and a description and timetable for their proper management.  A copy of the Asbestos Management Plan is available for review in the school office.  Copies are available at 25 cents per page.  Questions related to the plan should be directed to MacNeil Environmental, Inc. at 800-232-5209 or by contacting the Pine River-Backus School District at 218-587-8004.

PESTICIDE GENERAL NOTICE

 

Pine River-Backus Public Schools uses a licensed, professional pest control service firm for the prevention and control of rodents, insects, and other pests in and around the district’s buildings. 

 

Pests can sting, bite, cause contamination, damage property and spread disease; therefore, we must prevent their presence and control them as necessary. The district or outside contractors may also apply herbicides on district properties, as deemed necessary. The long-term health effects on children from the application of such pesticides may not be fully understood.  All pest control materials are chosen and applied according to labeling directions per Federal law.

 

To limit the potential pesticide exposure, the district follows safety regulations to ensure pesticides are applied properly.  All pesticide products, which are used in and around school buildings, are required to be registered with the Minnesota Department of Agriculture and the U.S. Environmental Protection Agency.  In addition, school employees and certified and licensed applicators are required by state and federal law to comply with all requirements of the pesticide label, including building sites, application rates, re-entry intervals, posting, use of personal protective equipment, use restrictions, and disposal on the product label. An estimated schedule of pesticide applications is available for review or copying at the district office.

 

To be notified about pesticide applications or the management plan, please contact the Building and Grounds Director at (218) 587-8000. 

 

PINE RIVER-BACKUS SCHOOL DISTRICT

Indoor Air Quality Notice

 

Pine River-Backus Public Schools has an Indoor Air Quality (IAQ) management plan. The
management plan outlines specific policies and procedures that will be used in the district to
address indoor air quality issues. IEA, the District’s health and safety consultant completes
annual IAQ assessments within the school to ensure proper air quality.
Any questions concerning this notice or an explanation of our IAQ Management Plan can be
directed to the Building and Grounds Director at (218) 587-8000.

AHERA Annual Asbestos Notification

During the past school year and continuing into the current school year the following asbestos management plan activities have been or are currently being completed, pursuant to the Environmental Protection Agency 40 CFR Part 763- “Asbestos Containing Materials in Schools; Final Rule and Notice.”

 

ACTIVITIES SCHEDULED 

  • Periodic surveillance 
  • Asbestos Repairs
  • Notification of Asbestos Locations for Short-Term Workers (Electricians, Plumbers, etc.)
  • Training of District Personnel
  • Abatement activities as needed

 

Pine River-Backus Public Schools has contracted through the Institute for Environmental Assessment (IEA) to provide Environmental, Health and Safety consulting services, including being involved in the above listed activities.

 

The complete updated Asbestos management plan can be found in the Building and Grounds Directors office.  

 

Any questions concerning this notice or an explanation of our Asbestos Management Plan can be directed to the Building and Grounds Director at (218) 587-8000.

 

 

Grievance Procedure for Complaints of Discrimination

The following grievance procedure applies to claims of sex, disability, and racial discrimination:

  1. Any person who believes he or she has been the victim of unlawful discrimination or any person with knowledge or belief of conduct that may constitute unlawful discrimination shall report the alleged acts immediately to an appropriate school district official designated by this policy. The complaint must be filed within 90 calendar days of the alleged violation.
  2. The Human Rights Officer is responsible for receiving oral or writtencomplaints of unlawful discrimination toward an employee orstudent. However, nothing in this policy shall prevent any person from reporting unlawful discrimination toward an employee or student directly with the Human Rights Officer, the school board or other school district official.
  3. While the school board has designated the Human Rights Officer to receive complaints of unlawful discrimination, if the complaintinvolves the Human Rights Officer, the complaint shall be made to thesuperintendent.
  4. Upon receipt of a complaint, the Human Rights Officer shallimmediately notify the superintendent. If the superintendent is the subject of the complaint, the Human Rights Officer shall immediately notify the school board.
  5. The Human Rights Officer may request but not insist upon a written complaint. Alternative means of filing a complaint, such as through a personal interview or by tape recording, shall be made available upon request for qualified persons with a disability. If the complaint is oral, it shall be reduced to writing within 24 hours and forwarded to the superintendent. Failure to do so may result in disciplinary action. The school district encourages the reporting party to complete the complaint form for written complaints. It is available from the principal of each building or the school district office.
  6. The school district shall respect the privacy of the complainant, the individual(s) against whom the complaint is filed, and the witnesses, consistent with the school district’s legal obligations to investigate, take appropriate action, and comply with any discovery or disclosure obligations.

Investigation

  1. The Human Rights Officer, upon receipt of a complaint allegingunlawful discrimination shall promptly undertake an investigation if deemed appropriate. The investigation may be conducted by the TitleIX coordinator for complaints of sex discrimination or the Section 504 Coordinator for complaints of disability discrimination, or a school district official or neutral third party designated by the Title IX coordinator, Section 504 coordinator or Human Rights Officer. The investigation shall be completed within 30 days of the complaint, unless impracticable.
  2. The investigation may consist of personal interviews with the complainant, the individual(s) against whom the complaint is filed, and others who may have knowledge of the alleged incident(s) or circumstances giving rise to the complaint. The investigation may also consist of other methods deemed pertinent by the investigator.
  3. In determining whether the alleged conduct constitutes a violation of this policy, the school district shall consider the facts and the surrounding circumstances such as the nature of the behavior, past incidents or continuing patterns of behavior, the relationships between the parties involved and the context in which the alleged incident occurred.
  4. The school district may take immediate steps to protect the parties involved in the complaint process, pending completion of an investigation of alleged unlawful discrimination.
  5. Upon completion of the investigation, the school district investigator shall make a written report to the Human Rights Officer. If the complaint involves the Human Rights Officer, the report may be filed directly with the superintendent or school board. The report shall include the facts, a determination of whether the allegations have been substantiated, whether a violation of this policy has occurred as well as a description of any proposed resolution which may include alternative dispute resolution.
  6. The district shall comply with federal and state law pertaining to retention of records.

Appeal

If the grievance has not been resolved to the satisfaction of the complainant, s/he may appeal to the Human Rights Officer within ten (10) school days of receipt of the findings of the school district investigation. The school district investigator shall conduct a review of the appeal and within ten (10) school days of receipt of the appeal, shall affirm, reverse, or modify the findings of the report. The decision of the school district investigator is final but does not preclude pursuit of alternative complaint procedures noted in the section entitled “Right to Alternative Compliant Procedures.”

School District Action

  1. Upon conclusion of the investigation and receipt of the findings, the school district shall take appropriate action. If it is determined that a violation has occurred, such action may include, but is not limited to, warning, suspension, expulsion, transfer, remediation or termination.

    School district action taken for violation of this policy shall be consistent with the requirements of applicable collective bargaining agreements, Minnesota and federal law and school district policies.

  2. The result of the school district’s investigation of each complaint filed under these procedures shall be reported in writing to the complainant by the school district in accordance with state and federal law regarding data or records privacy.

Retaliation

The school district shall take appropriate action against any student, teacher, administrator or other school personnel who retaliates against any person who reports alleged unlawful discrimination toward an employee or student or any person who testifies, assists or participates in an investigation or hearing relating to such unlawful discrimination. Retaliation includes, but is not limited to, any form of intimidation or harassment.

Conflict of Interest

If there is a conflict of interest with respect to any party affected by this policy, appropriate action shall be taken such as, but not limited to, appointing or contracting with a neutral third party investigator to conduct the investigation or recusal from the process by the person for whom a conflict or potential conflict of interest exists.

Dissemination of Policy

The school district shall adopt and publish these procedures.

These procedures do not deny the right of any individual to pursue other avenues of recourse, which may include filing charges with the agencies listed below or initiating action in state or federal court.

Claims of discrimination may also be pursued through the following agencies where appropriate:

U.S. Department of Education MN Department of Human Rights
Office for Civil Rights, Region V 190 E 2nd Street
500 W. Madison Street – Suite 1475 St. Paul, MN 55101
Chicago, IL 60661 Tel: 800-657-3704
Tel: 312-730-1560Tel: 651-296-5663
TDD: 312-730-1609TDD 612-296-1283

For complaints of employment discrimination:

Equal Employment Opportunity Commission
330 S. 2nd Avenue
Suite 430
Minneapolis, MN 55401
Tel: 800-669-4000
Tel: 612-235-4040
TDD 612-335-4045</h3

 
 
 

Lead-in-Water Annual Notification

Pine River-Backus Public Schools is committed to providing a safe working and learning environment for employees and students.  The District maintains a lead-in-water management plan that was developed to reduce the potential for exposure to lead in water and to comply with Minnesota State Stature 121A.335.

 

Minnesota State Statute 121A.335 requires public school buildings serving pre-kindergarten and kindergarten through grade 12 to establish a plan to accurately and efficiently test for lead in potable water sources every five years.  In addition to testing, the District has also implemented water management practices as well.

 

Our water testing is completed by a third-party vendor, utilizing an accredited laboratory and was last completed in October 2023, therefore, testing is required again in October 2028.

 

Should you want more information, have questions or concerns relating to the Districts processes, please contact the Building and Grounds Director at (218) 587-8000.  If you have questions regarding your personal health concerns, please contact your healthcare provider.

Access to Chemical Data Sheets

Data sheets for the chemical agents used at Pine River-Backus Schools can be found via the QR code link below: